Class Management

Class Rosters

Rosters are accessed electronically through the IRIS system. Students will start appearing on rosters when pre-registration starts.

Students have the first two instructional days to add classes. They can drop a class and receive a refund through the first ten instructional days.  After the ten day period, you will receive notification via your Lake Land email account to check your roster and compare it with the students who are actually attending your class.

Please ask students whose names do not appear on the roster to contact the Admissions Office at 217-234-5434. The student will appear on your roster once they are enrolled.

A “U” will appear in the grade column after 10-day for any students who are auditing the course. Students who say they are auditing and no “U” appears are to contact the Admissions Office as soon as possible.

Midterm Rosters

Instructors will receive notification via their Lake Land email account that it is time to complete midterm rosters.

Midterm rosters are located under Grading on IRIS.

• Select appropriate term from dropdown box and click submit.
• Check the midterm date in the second column from the right, this date tells you when the mid-term needs to be completed by.
• Select appropriate roster (I-Midterm or F-Final).
• Click in the box next to the class listing that you would like to complete and click submit.
• The next screen will show only the students who are currently enrolled. If a student has withdrawn their name will not be listed.
• Place a “W” in the midterm column for any student who has not been in attendance and cannot successfully complete the course with a grade of “D” or higher.
• Click in the box by the statement “Check box to verify midterm enrollment”.
• Click submit.
• This process will need to be done for each section that you are teaching.
• To check to see if the process has been completed on a class, check the third column from the right. If the midterm is verified there will be a yes in that column.
• Printed copies are no longer required to be turned in for the college’s records. However, printing is encouraged for your personal files.

If a student does not appear on this roster, he/she should contact the Admissions Office at 217-234-5434. Any instructor who is interested in a student’s registration is encouraged to call the Admissions Office at 217-234-5434.

Note:  The best way for an instructor to make sure that his/her grade roster contains the correct names is to thoroughly check the roster and report any discrepancies to the Admissions Office at 217-234-5434.

Grade Rosters

Instructors will receive notification via their Lake Land email account that it is time to post grades.

Grade rosters are located under Grading on IRIS.

• Select appropriate term from dropdown box and click submit.
• Select appropriate roster (I-Midterm or F-Final).
• Click in the box next to the class listing that you would like to complete and click submit.
• The next screen will show only the students who are currently enrolled. If a student has withdrawn their name will not be listed.
• The instructor is to assign each student one of the following grades: A, B, C, D, F or I (Incomplete). Plus (+) and minus (-) grades are unacceptable.
• For students receiving incompletes, place an “I” in the grade column and enter the midterm date of the next semester in the box located in the “Expire Date” column. Please note that incomplete form must be in the Admissions Office before grades are verified.
• Click in the box by the statement “Check box to show completion of final grades”.
• Click submit.
• This process will need to be done for each section that you are teaching.
• To check to see if the process has been completed on a class, check the last column on the right. If the final grades have been submitted there will be a yes in that column.
• Printed copies are no longer required to be turned in for the college’s records. However, printing is encouraged for your personal files.

Midterm and Final Grade Instructions

Final Exam Schedule

1. The Final Examination Period occurs during the last four or five days of the term. Final examination schedules are printed in the class schedules each semester and are posted. A final examination is part of the regular obligation for meeting course requirements. Changes in final exam schedule must be approved by the Vice President of Academic Services.

Absences or Canceling a Class

Teacher absences are discouraged since the student has put aside time and sometimes drives a long distance to attend class. However, on occasion, an instructor may become ill and be unable to attend class. Should a situation such as this occur, please most importantly notify the Division Chair and their respective Divisional Administrative Assistant as soon as possible. The instructor needs to notify the students via email or phone if possible.

If an instructor knows in advance that he/she will be unable to hold class on a particular date, the instructor should notify the Division Chair preferably a week in advance.

In addition, if a class should be cancelled for the evening rather than instructed by a substitute, the total class minutes for this session must be made up. The instructor should notify the Division Chair in writing as to how this will be accomplished.

If a substitute is hired, the instructor’s pay for the course will be reduced by the amount paid to the substitute.

Each class should meet for the ENTIRE class period.